Lead Automation & FB Integration Setup
Case Study: 10-Day Lead Automation System
The Challenge:
A social media marketing agency was losing potential clients because they couldn't respond to leads fast enough. When someone filled out a form on Facebook or Instagram, it took hours (sometimes days) to follow up. By then, most leads had already moved on to competitors.
Key Problems:
Manual follow-up taking 4-6 hours on average
Only 23% of leads were being contacted within the first hour
Missing appointments because of poor tracking
No clear system to know which leads were hot or cold
The Solution:
I built a complete automation system using HighLevel that responds to leads instantly and guides them through the entire sales process automatically.
What I Built (10 Days)
Days 1-3: Foundation
Set up organized pipeline with 7 clear stages
Configured business profile and settings
Created tracking system for every lead
Days 4-7: Automation Engine
Built custom lead capture forms
Created simple landing page for ads
Connected Facebook and Instagram accounts
Set up instant email + SMS responses (sent within 60 seconds)
Added calendar booking links to all messages
Days 8-10: Testing & Launch
Tested every step of the process
Fixed any issues
Launched the live system
The Result:
Before vs. After (First 30 Days)
1st Automation
2nd Automation
How It Works (Simple Flow)
1. Lead fills out form on Facebook/Instagram ad
2. System captures their info instantly
3. Automatic messages sent within 60 seconds (email + SMS)
4. Lead books appointment using calendar link
5. Reminders sent automatically before meeting
6. Owner gets notified of every action
7. Pipeline updates automatically at each stage
Key Takeaway
By responding to leads in under 60 seconds instead of hours, this business tripled their monthly revenue without hiring extra staff or working longer hours. The system runs 24/7, never misses a lead, and ensures every potential client gets immediate attention.
Total Setup Time: 10 days
Monthly Time Saved: 60+ hours
ROI: 200% increase in revenue within first month
Contact
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